MWAA FAQ’s for 2023
NOTICE: Please click here for the MWAA Policies and Rules.
Social Media Policy is available here.
Attendees are individuals who register to attend the MWAA conference to learn more about the industry, discuss industry developments with colleagues and make contacts with other members of the industry. Attendees may not solicit business, sell products or services or recruit agents or resellers.
If an individual has been a vendor/exhibitor at a previous MWAA conference, they will not qualify to register as an Attendee and will be contacted by a Board Member to re-register as a vendor/exhibitor.
Exhibitors may set up Wednesday, July 19, 2023 from 8:30 AM CDT to 1:00 PM CDT. The Exhibit Hall opens at 5:00 PM CDT on Wednesday, July 19th, 2023.
Exhibitor package(s) arrival are permitted to arrive on July 14th, 2023.
**PLEASE NOTE: Exhibitor packages arriving prior to July 14th will incur a storage fee, charged by the hotel.
Electricity is provided. Telephone, wired IP connections or special AV must be ordered in advance. Please contact firstname.lastname@example.org for specifics (these services incur additional charges). Wi-Fi will be available, courtesy of a Sponsor.
Exhibitor teardown will be Thursday, July 20th, 2023 at 6:30 PM CDT. All shipping labels must be filled out and placed on any item that you want the hotel to ship back for you. Forms will be provided prior to the end of the Conference to arrange for pick-up of your booth and/or boxes.
Rules Regarding Unsanctioned, 3rd Party Events:
MWAA appreciates your participation and promotion of our conference. To further support our efforts, it is expressly prohibited to schedule, hold, or sponsor meetings, gatherings, parties, or events, whether offsite or onsite, during any scheduled or sanctioned MWAA events, sessions, or exhibit hall times identified on the published MWAA agenda.
Violation of the policy can result in consequences, up to and including being excluded from future MWAA participation.
Thank you in advance for your cooperation.
General questions from Exhibitors
Booth costs varies on positioning and other factors. Please click here to check the Registration Page and scroll to the middle of the page for current pricing and availability.
Instructions on shipping to/from this event can be found by clicking and downloading this Shipping Form.
Package Arrival Date:
The venue will NOT accept packages earlier than July 14, 2022.
When possible, please always keep your tracking numbers with you, so it is easier to locate your boxes onsite.
Prior to entering the exhibit hall for setup, exhibitors must check-in with the FedEx representative at the Exhibit Hall entrance and must make payment for handling of your shipped materials. When you arrive at your assigned booth or table after the Exhibit Hall opens to Exhibitors, your display and boxes will be at your assigned space.
MWAA Sponsors will receive an attendee list prior to the conference as a part of their benefits package. This attendee list is scheduled to be sent to Sponsors approximately two (2) weeks prior to the conference. Exhibitors who are not Sponsors do not receive the pre-show attendee list. All Exhibitors will receive an attendee list approximately two (2) weeks after the Conference.
- When you registered, you received a system-generated e-mail with your login name and password. Login at the top, underneath “already registered”. Please insert the login name and password you received in that system-generated e-mail. You will then be taken to your record. As you scroll down the page, you will see the section entitled “Attendees” and under that you will see a box “Add Registrant(s)”. If you click on that box, you will be able to add another attendee. Or, if you are changing an attendee already in the system, then click the “Edit” box next to their e-mail address and you can make the change in that record.
- If you need to add or change any Options such as adding electricity or internet to your record, please follow the above steps. You will see (under the Attendees section) another section entitled “Options/Additional Services” and in that section, you will see a box “Add Option(s)”. Click on that box and follow the steps.
- If you need any assistance in making any changes, please send an email to: email@example.com
The MWAA Board will provide refunds to any individual or company (not Premium Sponsors) that has registered for the MWAA 2023 Conference, paid and submitted a request for refund, provided the request for refund was received prior to close of business at 5pm Central, Wednesday, May 31, 2023. The MWAA does not refund sponsorship payments to Premium Sponsors, which includes, Platinum, Golden Wheat and Harvest Moon Sponsors levels. Requests for refunds must be sent via email to Mark Hayward, MWAA Treasurer at firstname.lastname@example.org
MWAA staff reviews all registrations. The MWAA Board and Officers reserve the right to change or cancel the registration of any individual or company at its sole discretion to enforce the rules and policies of the MWAA.
Yes, there is wireless internet available for exhibitors as is electricity. Telephone, wired IP connections, or special AV must be ordered in advance.
Please contact email@example.com for specifics. Wi-Fi will be available, courtesy of a Sponsor.
We do not provide chairs as representatives stand in front of their display spaces. General Sponsors, Upgraded Exhibitors, Select Exhibitors and Basic Exhibitor displays are all table-top displays that back up to a wall or other table. There is no room in front of the table for chairs.
Only MWAA 2023 Sponsors will be provided the pre-conference attendee list. The pre-conference attendee list will be sent to MWAA 2023 Sponsors approximately two (2) weeks prior to the start of the Conference. The post-conference attendee list is provided to all Sponsors and Exhibitors and will be emailed to the Sponsors and Exhibitors approximately two (2) weeks after the Conference.
Being a trade organization in the card payment business, we promote card usage wherever we can. So, we ask that all organizations and individuals pay by credit or debit card. However, we do recognize that some companies for reasons of financial control must pay by check or wire transfer. If this is the case with your company, please do this: go to the “EXHIBIT HALL LAYOUT” and choose three exhibit spaces from the available spaces shown on the map. Then mail your preferences along with a check for the registration fee for your top choice of exhibit space to us at:
Midwest Acquirers Association
130 Corridor Road
Ponte Vedra Beach, FL 32004
Please include the contact name and email address of your person in charge of handling your registration. Please note that this is a slow process, and all your preferences may be sold out by the time we receive your payment. Also, please note that payment by means other than credit card is not eligible for any promotions or discounts, etc.
We cannot guarantee that you will get your preferred choice of spaces, as online registration is first come, first served. We will make every effort to accommodate your preferences and will email you back with details.